Office Coordinator

@ Tom James Company
Tom James Companytomjamescompany.com

Office Coordinator

El Paso, TX
Posted 1 day ago

About the job

Tom James Company is a global fashion leader. The Office Coordinator supports sales, shipping, alterations, and client services in El Paso with part-time hours, PTO, and 401(k). Regular onsite attendance is required.

Requirements

  • Proficient with Microsoft Office
  • Strong organizational skills
  • Ability to multi-task quickly
  • Valid driver’s license

Qualifications

  • Excellent communication skills
  • Ability to lift 30 lbs

Full job description

At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.

We currently have a part-time opening in our El Paso, TX office. Our position is for 14 hours per week at $18.50 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.

Regular onsite attendance is required.

RESPONSIBILITIES

Receiving & Shipping

Unpacking received shipments daily 

Prepping and steaming garments for delivery and placing on clothing inventory rack, filed by Sales Professional

Prepping and shipping out packages to clients and factories

Processing returns, remakes, and alterations

Helping clients when they come to the office

Alterations 

Entering alteration instructions into the proprietary system

Communication with outside contractor tailors, delivering/picking up garments as needed

Checking in alteration tickets upon completion

Preparing alteration report for corporate office

Telephones/E-Mail/Mail

Answering incoming phone calls and relaying messages to appropriate Sales Professional

Checking store e-mail daily and forwarding information to relevant person(s) 

Making same day bank deposits and running errands

Making follow-up calls to factories, customers, and corporate office

Performing other duties as assigned


REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Strong computer skills, including proficiency with Microsoft Office and Google Docs

Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines

Strong organizational skills

Ability to bend and lift 30 lbs.

Management of office supplies

Communicating with building management

Ability to put together office monthly reports

Assist with preparing for biannual trunk show events

Valid driver’s license is required (except in larger metropolitan areas where driving is not required)

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