Business Clerk & Office Assistant

Business Clerk Accountabilities 

Budget 

• Manages both campuses budgets to be 100% on track with their targets 

• Report budget updates weekly to the Director of Campus Operations and Headmasters 

• Partners with the Home Office Finance team and attends necessary training 

Procurement Best Practices 

• Process all purchase orders within 30 days 

• Reconciles campuses credit cards each month 

• Manages the relationship with the third-party vendor and advises purchase orders. 

• Assist the Director of Campus Operations with staff training as needed 

100% of Capital Asset Items Tagged and Tracked 

• Ensures every item over $1,000 has an asset tag 

• Receives all materials, supplies and deliveries as needed. 

• Partners with our Information Technology department to ensure computers have asset tags. 

Manages Campus Based Bank Accounts 

• Setup, train, and monitor all campus-based bank accounts in conjunction with the campus leadership team. 

• Deposit cash to the bank as needed. 

• Assist the Director of Campus Operations with beginning of the year staff training. 

• Visitor credential verification to enter campus site and to pick up students 

• Utilizing PowerSchool to locate student schedule for parent pick-ups 

• Communicating with teachers on student pick-ups 

• Direct late students to SIS Coordination 

Maintains copies of forms, events, and related information for the campus site. This includes: 

• Organizing essential forms and documents for families. 

• Copying materials to ensure there is always a supply of all documents at hand 

• Communicating effectively with Campus Lead Team and Campus Ops team to ensure all documents for activities, events, etc. are current  

• Maintaining confidentiality of records as appropriate 

• Collaborating with appropriate team members to establish a system of transferring student records, ie. Dropping off records in a sealed folder in SIS office, Health Services Coordinators office, etc. 

Serves as a liaison between parents, students and team members. This includes: 

• Answers phone calls  

• Communicating morning announcements to students and team members 

• Exercise good judgment and excellent customer service 

Qualifications, Competencies, and Strengths  

• Proficient keyboarding skills 

• One year of clerical in-office setting or working in a school’s front office preferred 

• Excellent interpersonal communication skills and the ability to build strong relationships 

• Ability to organize confidential data efficiently. 

• Ability to communicate effectively and professionally with students, parents, co-workers and the public at large 

• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization 

• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes 

• We believe in education as a profession and hold ourselves to a high level of conduct, professionalism, and behaviors as models for our colleagues and students 

US Work Authorization is required.