Federal Work Study Student: REC- Administrative Assistant

Job Title

Federal Work Study Student: REC- Administrative Assistant

Agency

East Texas A&M University

Department

Campus Recreation

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Student Worker

Job Description

Summary of Responsibilities:

This position is responsible for daily deposits and assisting the Business Coordinator with various office tasks.

Provide:

Resume

Work-Study Permit

Primary Duties

• Reconcile and verify daily cash deposits, ensuring accuracy and proper documentation.
• Maintain an organized, clean, and professional office environment.
• Assist with ordering, organizing, and maintaining office and program supplies.
• Assist with departmental asset inventory, equipment tracking, and inventory management systems.
• Complete administrative tasks including scanning, filing, copying, data entry, and document preparation.
• Prepare, organize, and maintain digital and physical records while ensuring confidentiality when handling sensitive information.
• Utilize Microsoft Office and other university software (Outlook, Word, Excel, databases, and internet-based systems) to maintain records, generate reports, and communicate effectively.
• Assist with scheduling, calendar management, and meeting preparation as assigned.
• Assist professional staff with administrative projects, special events, and departmental initiatives.
• Identify opportunities to improve office organization and administrative processes.
• Maintain accuracy and attention to detail while meeting assigned deadlines.
• Perform other duties as assigned.

Department Responsibilities:

• Provide exceptional customer service by welcoming and assisting Campus Recreation participants, answering questions accurately and professionally, addressing concerns in a courteous manner, and creating a positive, engaging environment for all patrons and participants.
• Market Campus Recreation and area events.
• Demonstrate a commitment to providing an environment where people feel welcomed, valued, supported, and respected as they work to pursue their academic and professional goals.
• Attend all department and area trainings and meetings as assigned.
• Keep up to date on all TrainTraq assignments.
• Be prepared to encounter and respond to various hazards, with training provided to ensure safety and proper handling of potential risks.
• Maintain a standard of conduct while participating in Campus Rec activities or facilities, serving as a role model for other patrons by adhering to all safety, behavior, and policies.
• Assists with department events and programming as needed.
• Work early morning, night, and weekend hours as needed.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.