Philanthropy Services Coordinator

About the Role: Responsible for day-to-day operations of a department or function, and direct support of one or more key leaders of the group, to ensure the orderly and efficient management of the department/function. Performs a variety of complex and highly confidential administrative, facilitation of staffing operations, analytical, and project coordination duties. Working with internal and external constituents.

Responsibilities

Administrative & Clerical Support

• Provide administrative support to the Central Services and Development team, exercising discretion and independent judgment to ensure efficient office operations.
• Draft standard correspondence, letters, and other communications as needed.
• Research, gather, interpret, and maintain data used to develop correspondence and reports.
• Proofread documents for accuracy, formatting, punctuation, spelling, grammar, nomenclature, and completeness.
• Provide general administrative support to the philanthropy team, including meeting notes, travel arrangements, scheduling, and internal requests.

Event & Committee Support

• Partner with the Data team to pull and organize invitation and event communication lists for review and submission to internal and external mail house partners.
• Schedule and coordinate fundraiser committee meetings, including invitations, calendars, meeting space, technology, and other logistics.
• Manage RSVPs, attendance, and member communications for committee meetings.
• Prepare meeting materials, including agendas, packets, presentations, and handouts.
• Support fundraising event logistics, including vendor coordination, volunteer management, and day-of event support.
• Track event details, planning timelines, and key deliverables.
• Coordinate donor and sponsor deliverables associated with events and fundraising campaigns.

Donor Relations & Reporting

• Maintain accurate and up-to-date donor and prospect information in NXT, ensuring data integrity.
• Assist with the preparation and scheduling of donor reports, gift summaries, and event impact reports.
• Support the fulfillment of donor benefits, recognition, and stewardship obligations.
• Maintain calendars and reminders for key donor cultivation and stewardship milestones.
• Oversee lists, mailings, and tracking associated with fundraising appeals and event invitations.

Leadership Society

• Support the management and administration of the LBH Leadership Society.
• Partner with LBH Board Advisors and co-chairs to plan and implement the annual calendar of meetings, networking events, and educational programs.
• Develop meeting agendas and member communications, including pre-meeting and post-meeting communications.
• Coordinate the planning and execution of Leadership Society education meetings and events.
• Collaborate with Board Advisors, co-chairs, and other stakeholders to identify and recruit new members.
• Partner with the AVP of Development, Director of Central Services, and LBH Board Advisors to identify appropriate program topics and recruit and prepare presenters for annual educational meetings.
• Maintain accurate records of member attendance and other information needed to support the board nomination process.

Professionalism & Teamwork

• Build and maintain strong, professional relationships with donors, colleagues, volunteers, and members of the surrounding community.
• Demonstrate a commitment to teamwork through a cooperative, collaborative, and service-oriented approach.
• Work effectively across teams to support shared goals and promote a unified philanthropy team.
• Provide cross-coverage for other administrative staff and assume related responsibilities during periods of absence.

Experience:

1-3 years

Pay Range: $23.49 to $36.57 Based On Experience

Benefits:

Medical, dental, and vision coverage starting the first of the month after hire, plus wellness programs and mental health support

403(b) retirement plan with employer match, pension, and life and disability insurance

Tuition reimbursement toward advanced degrees and specialty certifications

Generous paid time off, fitness discounts, and free on-site parking

About Sinai Hospital

Sinai Hospital of Baltimore is a nationally recognized academic medical center, a designated Level II Trauma Center, and the largest community hospital in Maryland. As part of LifeBridge Health - one of the region's most comprehensive healthcare systems - Sinai delivers advanced care with a mission to improve the health of the communities we serve, and to take care of the people who take care of patients.

About LifeBridge Health

LifeBridge Health is a dynamic, purpose-driven health system redefining care delivery across the mid-Atlantic and beyond, anchored by our mission to "improve the health of people in the communities we serve." Join us to advance health access, elevate patient experiences, and contribute to a system that values bold ideas and community-centered care.

With over 14,000 employees, 130 care locations, and two million annual patient encounters, we combine strategic growth, innovation, and deep community commitment to deliver exceptional care anchored by five leading centers in Maryland.

Our organization thrives on a culture of CARE BRAVELY-where compassion, courage, and urgency drive every decision, empowering teams to shape the future of healthcare.

LifeBridge Health complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression. LifeBridge Health does not exclude people or treat them differently because of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression.