Brokerage Coordinator

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance.

Transwestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200-strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients.

POSITION SUMMARY:

The Brokerage Coordinator will provide administrative support and team management to the brokerage team as assigned, team members subject to change at any time, with or without notice.  Overarching responsibilities include performing all aspects of supporting the team with transaction processing, pipeline tracking and entry, invoicing, client management, and support on business development initiatives. The position will partner with the marketing team on executing marketing campaigns, asset branding/signage and other marketing related assignments as assigned. This position retains latitude in formulation and implementation of new procedures and processes within the Brokerage group that are consistent with the company’s objectives.

It is also the responsibility of Brokerage Coordinator not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results.

ESSENTIAL JOB FUNCTIONS:

• Assist team with business development and monitoring the team’s pipeline and deal activity in XRM or other databases as assigned.

• Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.

• Respond to all internal and external client requests for data and information.

• Develop and catalog business intelligence for brokerage teams.

• Provide lease reviews, abstracts and basic financial analysis using assigned software application where applicable.

• Prepare correspondence on behalf of brokerage team including but not limited to letters, leases, lease abstracts, letters of intents, requests for proposal, lien waivers, marketing brochures, space flyers, analysis, company overviews, market reports, project overviews and CoStar.

• Coordinate the handling of broker requests for data and research information.

• Order and distribute client gifts, correspondence as assigned.

• Assist brokerage with the completion of market surveys, property/space comparisons, company overviews and other deliverables as assigned.

• Complete travel arrangements for team members.

• Coordinate occasional broker/client events, conference room scheduling, set up and breakdown when necessary.

• Maintain professional, positive, and proactive performance at all times.

• Assist other Brokerage and Marketing Coordinators as available as needed.

• Other duties and assignments as requested.

POSITION REQUIREMENTS:

• A bachelor’s degree in business, economics, real estate, or related field preferred.

• A minimum of 1-3 years of administrative experience in commercial real estate.

• Real Estate Salesperson license preferred or willing to obtain.

• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.

• Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials.

• Excellent writing skills to prepare complete and accurate reporting.

• Excellent oral communication skills to represent the company and maintain the Company’s image.

• Strong organizational skills, creativity, and interpersonal skills.

• Ability to analyze qualitative and quantitative information and translate into strategic deliverables.

• Strong attention to detail - excellent proofreading and editing skills.

• Must be able to work independently and with minimal supervision.

• Resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.

• Ability to maintain discretion regarding personnel and industry-related matters.

• A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.

WORK SHIFT:

LOCATION:

ABOUT US

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard-working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners. Learn more at transwestern.com. 

All candidates selected for an offer of employment are subject to pre-employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.