Senior Executive Assistant
Okta
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Senior Executive Assistant
@ OktaSenior Executive Assistant
About the job
Okta secures digital identities and empowers organizations with innovative identity solutions. The role supports the CPO, optimizing workflows, managing events, and utilizing AI to improve efficiency in a hybrid work setting. Based in key hubs.
Requirements
- 7+ years administrative support
- 3+ years supporting C-level
- AI and automation skills
- Event and offsite planning
- Cross-border travel logistics
Qualifications
- Experience in high-growth SaaS
- Proficiency in Google Workspace
- Excellent communication skills
- Resourceful, calm under pressure
- Location flexibility in hubs
Full job description
Secure Every Identity, from AI to Human
Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence.
This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.
Okta is seeking a strategic, highly proactive, and tech-forward Senior Executive Assistant to partner directly with our Chief Product Officer (CPO).
As the CPO’s operational right hand, you will optimize executive bandwidth, drive team cadence, and handle complex logistics across our global product organization. You are an early adopter of technology who actively leverages modern AI tools and workflow automation to draft executive communications, synthesize information, and eliminate routine administrative friction. Based in one of our core regional hubs (SF, Seattle, Chicago, NYC, or Toronto), you will oversee company offsite planning, manage high-touch customer engagements, evaluate speaking requests, and ensure monthly product team meetings execute seamlessly.
Key Responsibilities
- Calendar, Cadence & Speaking Engagement Management
- Strategic Calendar Architecture: Proactively manage a multi-time-zone calendar (PST through EST). Protect critical deep-work time for product strategy while balancing internal syncs, customer engagements, and public speaking duties.
- Speaking Requests & Inbound Pipeline: Triage, evaluate, and track all incoming external and internal speaking invitations (keynotes, industry panels, podcasts, company town halls). Coordinate presentation deck prep, speaker briefs, and travel logistics.
- Operational Triage & Smart Workflows: Serve as the strategic filter for incoming communications. Leverage automation and smart triage practices to filter requests, automate scheduling follow-ups, and surface urgent product/customer matters.
- Meeting Preparation & Event Production
- Monthly Product Team Meetings: Own end-to-end execution for monthly product leadership and team-wide syncs. Drive agenda setting, content/deck consolidation, tech logistics, and post-meeting action item tracking.
- Onsites & Offsites Planning: Lead the end-to-end planning, budgeting, and execution for company/leadership onsites, regional team gatherings, executive retreats, and product summit events.
- Executive Customer Engagements: Coordinate high-value customer briefings, Customer Advisory Board sessions, enterprise customer escalations, and cross-functional sales alignment meetings.
- Executive Communications & AI-Driven Efficiency
- AI-Assisted Writing & Draft Preparation: Utilize generative AI tools to draft, refine, and edit internal communications, meeting summaries, briefing documents, and initial email responses matching the CPO’s tone.
- Task & Process Automation: Proactively identify repetitive administrative workflows and implement AI-driven tools or automation to increase operational speed and efficiency.
- Complex Travel & Multi-Hub Logistics: Organize seamless domestic and international/cross-border travel for multi-city hub visits, customer meetings, and offsite events.
- Discretion & Security: Handle sensitive information regarding unannounced product roadmaps, organizational updates, acquisitions, and executive communications with complete confidentiality.
Qualifications & Key Competencies
- Experience:7+ years of administrative support experience, with 3+ years directly supporting a C-level or SVP executive in high-growth enterprise SaaS or security.
- AI & Automation Proficiency: Practical experience leveraging generative AI tools (e.g., ChatGPT, Claude, Gemini, Copilot) for writing, research, and content drafting, alongside modern automation tools to streamline recurring administrative tasks.
- Event & Offsite Management: Proven track record planning and executing high-impact executive offsites, team onsites, and multi-day events.
- Location Flexibility: Ability to work in a hybrid capacity from an Okta hub in San Francisco, Seattle, Chicago, New York, or Toronto.
- Time-Zone & Cross-Border Proficiency: Skill in managing multi-time-zone schedules (PST to EST and international) and cross-border travel logistics.
- Tech Ecosystem Mastery: Advanced proficiency in Google Workspace, Slack, project management tools (Jira, Confluence, Asana, or similar), and modern productivity software.
- Resourcefulness & Calm Under Pressure: Proven ability to pivot quickly when product priorities, speaking schedules, or customer escalations shift dynamic schedules.
- Communication Style: Sharp, articulate, and diplomatic—capable of engaging confidently with software engineers, enterprise customers, and event organizers.
Why This Role Matters: At Okta, product vision drives our mission to secure identity everywhere. By blending AI-driven efficiency, event management, and executive alignment, you directly empower the CPO to focus on strategy, innovation, and product velocity.
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Below is the annual base salary range for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.
The Okta Experience
- Supporting Your Well-Being
- Driving Social Impact
- Developing Talent and Fostering Connection + Community
We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one.
Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.
If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.
Notice for New York City Applicants & Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please click here to view our full NYC AEDT Notice.