Bilingual Office Manager (Mandarin/English)

About YQN
YQN is a leading one-stop international logistics platform offering FCL, LCL, air freight, rail, trucking, customs clearance, warehousing, and more. We use internet and digital technology to make cross-border supply-chain logistics as simple and transparent as express delivery, and partner with leading carriers such as COSCO Shipping, Maersk, and Sinotrans.

What you'll do

Office & Facilities Management

• Oversee daily administrative operations across office and warehouse sites.
• Manage facility administration — maintenance, repairs, and service contracts — and ensure a safe, organized, functional work environment.
• Coordinate with landlords, property managers, and government agencies on facility compliance and permits.
• Develop and implement administrative policies and procedures that improve operational efficiency.

Procurement & Vendor Management

• Manage procurement of office supplies, warehouse consumables, and operational materials.
• Build and maintain vendor relationships and negotiate contracts when needed.
• Monitor purchasing processes and ensure cost control.

Budget & Finance Support

• Coordinate administrative expenses, vendor payments, and invoice tracking.
• Assist the finance team with documentation and expense management for administrative operations.

Compliance & Records

• Ensure compliance with local regulatory requirements — business licenses, permits, and operational documentation.
• Maintain administrative records and documentation for audits and internal reporting.

Team & Cross-functional Leadership

• Supervise and support administrative staff — assigning responsibilities, monitoring performance, and providing training.
• Partner with HR, Operations, Finance, and Warehouse Management to support business operations.
• Assist with company projects related to office setup, warehouse operations, and organizational initiatives.

What you bring

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• 3–5+ years of administrative management or office operations experience.
• Bilingual fluency in Mandarin and English (required).
• Experience managing vendors, facilities, and administrative budgets.
• Strong organizational and problem-solving skills.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office or similar office management systems.

Compensation & Benefits

• Pay: $80,000–$90,000/year , depending on experience
• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid Time Off (PTO)