Administrative Assistant 3 - Institute of Brain, Behavior and Immunology

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Job Title:

Administrative Assistant 3 - Institute of Brain, Behavior and Immunology

Department:

Medicine | Psychiatry

Office Administrative Assistant to serve as the Assistant to the Director for the Institute of Brain, Behavior and Immunology (IBBI) which performs research on the communication between the mind and the central nervous and immune systems; coordinates and manages daily administrative functions of the director’s office; identifies and resolves administrative and operational problems; collects and compiles data and information as requested to develop complex institute reports; maintains a high level of discretion in the handling of confidential matters; assesses inquiries and concerns directed to the office, determines course of action and delegates to the appropriate person to manage; tracks and maintains records of internal and external IBBI commitments, projects, achievements and milestones; coordinates marketing and communication functions for research institute; coordinates, plans, and oversees all aspects of institute special events, symposiums, conferences, outreach events, faculty recruitment, and institute member meetings; manages 5 story-building: access, concerns, and related communications.

Minimum Education Required

HS Graduate or equivalent or equivalent education/experience. Bachelor degree preferred.

 

Additional Education Desired

Bachelor’s degree. Administrative experience in academic medicine is strongly preferred; experience utilizing OSU’s financial and human resource systems desired.

Required Qualifications

In-office presence required, with the potential for some flexibility. 6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information; 6 months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; administrative experience in Infectious Diseases is strongly preferred; experience utilizing OSU’s financial and human resource systems desired; Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen.

Function: Business Planning and Operations

Sub-Function: Administrative Assistance

Technical: T3

Additional Information:

Location:

Institute of Brain, Behavior and Immunology (0878)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

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The university is an equal opportunity employer, including veterans and disability.