Patient Services Specialist

Why Join Us? 

SunState Medical Specialists (SMS) is proud to be a part of OneOncology in delivering exceptional, community-based specialty care across Florida. With a team of 105 physicians spanning urology, radiation oncology, medical oncology, breast surgery, general surgery, and head and neck surgery, SMS is committed to providing high-quality, accessible care. Our practice continues to expand services by offering advanced radiation therapies, in-house pharmacy and laboratory capabilities, care management, theranostics, cutting-edge diagnostic imaging, and clinical research. We are dedicated to recruiting top-tier physicians to help increase access to affordable, high-quality care throughout the state.

As the Patient Services Specialist, you are responsible for providing administrative and general support to staff, patients and Physicians to ensure that a high quality, professional and efficient administration service is consistently provided to patients. This role is a crucial link between our patient’s and clinical teams.

Your key responsibilities:

As Patient Services Specialist, you will ensure a high level of patient service is provided including anticipating needs, maintaining patient service expectations, and reacting to feedback. You are expected to maintain a professional service which meets patient needs.

• Customer Service

• Monitoring and reacting to patient feedback

• Monitoring the flow of patients and directing as appropriate

• Answering and attending to all telephone calls in a timely manner

• Responding to queries in accordance with the privacy policy

• Having a breadth of service knowledge to respond to patient queries

• Providing support to Physicians and other internal customers, as required

• Assist with patient questions regarding billing and insurance payments

• Maintenance and improvement of the patients’ waiting room

• Maintaining the look and feel of both patient and employee-facing spaces, restocking supplies, and organization

• Dealing with people traffic, by directing vendors and visitors as they come and ensuring compliance to sign in protocols

• Maintaining the Integrity of Patient Records

• Scheduling Physician appointments with regard to availability & appropriate timeframes

• Undertaking all actions to support a Physicians clinic visit, including ensuring the completeness of patient records prior to and subsequent to the visit

• Admitting and discharging patients, prior to and following, consultation, evaluation and follow-up appointments

• Registering new patients in a timely manner and ensuring the accuracy of personal and billing details

• Ensuring all documentation and correspondence required for the consultations appointment is registered

• Creating referring doctor records as required

• Following up on referrals

• Document management

Qualifications

• High School Diploma or equivalent

• Demonstrated ability in an administrative role within a busy, customer focused environment, medical preferred.

• Handle and resolve urgent matters and time critical medical appointments

• Strong organization and communication skills, with the ability to liaise with both internal and external stakeholders.

• Proven experience to work effectively both independently and in a team environment.

• Knowledge of patient billing systems and related funding mechanisms.

• Ability to use clinical administration systems, as well as Microsoft Office software

• Collaborative approach in working with the wider administration team and other internal customers, in line with the organization values.

• Flexible approach to work

• Travel as required to other centers