Office Manager/Admin || Contractor

@ Instawork
Instaworkinstawork.com

Office Manager/Admin || Contractor

Posted 1 day ago

About the job

Instawork connects skilled hourly workers via an AI-driven marketplace. This role supports our SF office move, ensuring smooth logistics, setup, and coordination during a transition period. It's a contract, on-site position, with a focus on organization and communication skills.

Requirements

  • Office management experience
  • Organizational skills
  • Effective communication
  • Attention to detail
  • Ability to multitask

Qualifications

  • Proven admin background
  • Flexible availability
  • Proficiency with office tools
  • Experience in logistics is a plus

Full job description

Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, we’re looking for exceptional talent to reimagine the way the world works.


We are seeking a passionate and highly motivated Office Manager/Admin to facilitate a smooth transition as we move into our new San Francisco office. This role involves supporting the day-to-day logistics of the office move, coordinating with vendors and building management, and setting up the new space. You'll work closely with People Ops, Workplace/Facilities, and local team leads to ensure a seamless transition with minimal disruption to the business. 

This is a part-time/contract role for approximately 60-90 days. Hours will vary week to week depending on move-related needs, with heavier hours expected around key move milestones. This is an on-site position based in our San Francisco office.

Responsibilities:

  • Coordinate logistics with movers, vendors, and building management for the office move.
  • Manage move timeline and checklists, proactively flagging risks or delays.
  • Set up and organize the new office space, including furniture, supplies, signage, and seating.
  • Serve as the on-site point of contact for movers and vendors on move day(s).
  • Manage office supply inventory and ordering as needed.
  • Coordinate with IT/Facilities on equipment setup and desk assignments.
  • Maintain general office upkeep and organization during the transition period.
  • Support local team members with move-related questions and needs.
  • Assist with any post-move cleanup, returns, or vendor close-out tasks.

Required Skills:

  • Proven experience in office management or administration roles.
  • Excellent organizational and multitasking skills.
  • Strong communication and coordination abilities.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and handle high-pressure situations.
  • Familiarity with office move logistics is a plus.
  • Flexible availability to meet the demands of the role, including heavier hours around key move milestones.
  • Proficiency in using office software and systems.

For CA Based Applicants: Hourly Rate of $35-$45 per hour

Our Values 

  • Empathy, Trust & Candor
    We put ourselves in the shoes of our colleagues and customers and don’t shy away from uncomfortable conversations, instead building trust through honest and direct feedback.

  • Bias for Action
    We practice high-velocity decision-making, clear-eyed that we often operate with incomplete information. Growing quickly means it’s OK to be wrong, so long as we learn from our mistakes and course correct!

  • Always Be Learning
    We’re a curious bunch, and with AI transforming our workplace we encourage everyone to learn from each other, compounding our knowledge and experience to help us change an entire industry.

  • Act Like an Owner
    We work long, hard, and smart, building products that delight our users and drive growth. Your ability to impact Instawork is limited only by your courage and conviction, not your job description.

About Instawork

Founded in 2015, Instawork is the nation’s leading online labor marketplace for food services, hospitality, light industry, and logistics, connecting more than 7M skilled workers with local restaurants, hotels, warehouses, stadiums, and more. Our AI-powered platform serves thousands of businesses across more than 50 major markets in the United States and Canada. We're not just helping fill shifts, we're supporting local economies—and we're just getting started!

Instawork has been featured by CBS News, The Wall Street Journal, The Washington Post, and the Associated Press. Forbes included us on their Next Billion Dollar Startups list; RetailTech Breakthrough named us Workforce Hiring Solution of the Year for 2025; and Inc. 5000 recognized us as one of the country's top 10% fastest-growing companies two years in a row. But what matters most is our impact. We're solving real problems for real people, and we’re doing it at scale.

Join our team to help us build something that matters! We’re looking for superstars who want to help us shape the future of work. With hubs in San Francisco, Bangalore, and Chicago, city offices in New York, Phoenix, and Singapore, we're back to working together in-person five days a week because we believe the best ideas happen when great people collaborate face-to-face. We also value diverse perspectives and encourage applications from candidates of all backgrounds.
Ready to make an impact? Learn more at www.instawork.com/about.

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