Senior Administrative Assistant, Stand Together Music, Sports and Entertainment
@ Stand TogetherSenior Administrative Assistant, Stand Together Music, Sports and Entertainment
About the job
Stand Together is a philanthropic community solving social issues through funding, leadership, and strategy. The Sr. Administrative Assistant supports the STMSE team with high-level admin support, coordinating operations, and enabling team success.
Requirements
- 3+ years of admin support experience
- Strong organizational skills
- Proficiency in MS Office
- Excellent communication skills
- Ability to prioritize and problem-solve
Qualifications
- High level of confidentiality
- Collaborative work approach
- Strategic thinking skills
- Experience supporting remote leaders
- Detail-oriented with proactive mindset
Full job description
We are looking for a skilled Sr. Administrative Assistant to join our Stand Together Music, Sports, and Entertainment (STMSE) team. STMSE is a collaborative, mission-driven group committed to creating meaningful, long-term value across multiple strategies within the Stand Together community. This role is essential in providing high-level support to multiple principals within the team, ensuring seamless operations and effective coordination across multiple strategic initiatives.
In this role, you will become a trusted business partner with a strong understanding of your leader’s portfolio and priorities. As a strategic thinker, you align day-to-day execution with broader organizational goals, operating with discretion, urgency, and a strong attention to detail. You proactively anticipate needs, recognizing that success is driven by thoughtful planning and exceptional follow-through. You thrive in a collaborative team environment, take pride in supporting others, and find fulfillment in enabling those around you to succeed.
The role will be based in person at our Ballston, VA office.
How You Will Contribute
- Calendar management. Build and maintain a deep understanding of priorities to effectively allocate the leader's time. Prioritize a high volume of inquiries and requests while troubleshooting conflicts for your team. Make judgements on time and recommendations grounded in strategic priorities to ensure smooth day-to-day engagements.
- Meeting preparation and follow up. Assemble meeting agendas, coordinate and track action items.
- Deep organizational knowledge. Possess in-depth knowledge of the organization’s operations, priorities, and key stakeholders to effectively provide strategic executive support.
- General administrative support. Book and coordinate travel, itineraries, and logistics as well as process invoice payments, reconcile receipts and expense reports on behalf of the leaders.
- Identify areas to increase efficiency and innovate to improve administrative processes. Collaborate with internal and external Administrative Professionals to understand prioritization and make trade-offs. Identify and learn new tools and techniques to elevate the level of support and partnership the administrative team can provide.
What You Will Bring
- 3+ years of professional experience in a support or administrative capacity.
- Professional manner and strong interpersonal communication skills.
- Excellent organizational skills with sharp attention to detail and the ability to think ahead, problem solve, engage proactively, and take initiative.
- Have a collaborative approach to work; give and receive feedback respectfully.
- Ability to think strategically about the principal's time as an allocation of resources.
- Demonstrate a high level of confidentiality, sense of judgment, and ability to improvise and creatively problem-solve while maintaining composure.
- Ability to provide articulate and concise oral and written communications.
- Proficiency with Microsoft Office: Word, Excel, Outlook (including expertise with Outlook’s calendar function), and PowerPoint.
- Enthusiasm to contribute to Stand Together's vision and principled approach to solving problems, and a commitment to stewarding our culture, which champions values including transformation and innovation, entrepreneurialism, humility, and respect.
Standout Candidate May Also Bring
- Proficiency with expense reporting software, such as Concur.
- Experience supporting remote leaders across time zones.
What We Offer
- Competitive benefits: Enjoy a 6% 401(k) match with immediate vesting, flexible time off, comprehensive health and dental plans, plus wellness and mental health support through Peloton and Talkspace.
- A meaningful career: Join a passionate community of over 1,300 employees dedicated to improving lives and driving innovative solutions to complex social challenges.
- Commitment to growth: Thrive in a non-hierarchical environment that empowers employees to discover, develop and apply their unique talents.
- Competitive compensation: Our approach rewards the value you create through competitive salaries and bonus opportunities, allowing you to share in the success you help drive.