Administrative Assistant - Children's Heart Center

Position Title:

Administrative Assistant - Children's Heart Center

Department:

HB Children's Heart Center

Job Description:

General Description: Under general supervision, responsible for administrative duties for a department keeping day-to-day business operations on track.

Essential Responsibilities:

• Performs various complex technical and clerical functions in support of departmental staff.  
• Will prepare and maintain a variety of records, files and documents including information of a confidential nature. 
• May gather information and develop summaries.  
• May assist with documenting the development of the department budget and operational plans.  
• May recommend changes to office procedures to improve the process and to provide better support.  
• Reviews and proofs documents, records and forms for accuracy and completeness. 
• Arranges and schedules a variety of meetings and conferences. 
• Performs such receptionist duties such as greeting visitors, determining their needs and routing customers to proper area or person; arranging appointments and assisting with phone calls. 
• May direct services such as maintenance, repair, supplies, mail and files. 
• Assists in training employees on office equipment and procedures.  
• Maintains confidentiality of information.
• Specific duties may vary based on assignment.
• Assist other staff as necessary.
• Performs other duties as assigned.

Minimum Qualifications:

Education: Associates Degree required.

Experience: 0 – 3 years of Administrative Assistant experience required.

License/Certification/Registration: None.

Knowledge/Skills/Abilities:

• Basic knowledge of office procedures and equipment. 
• Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages. 
• Good basic written communication skills to include spelling, grammar and punctuation. 
• Will need good interpersonal skills for interaction with employees, clients and customers.
• Basic computer skills with some spreadsheet knowledge. 
• Ability to maintain and handle confidential information appropriately.
• Typing/keyboarding skills sufficient to meet the requirements of the position.

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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.