Office Experience Coordinator - Scottsdale

@ Brighton Jones

Office Experience Coordinator - Scottsdale

Posted 2 months ago

This job is still taking applications, but it's been up a while.

About the job

Brighton Jones is a client-focused wealth advisor with $30B assets, recognized for its culture, growth, and community impact. The Office Experience Coordinator plays a vital role front desk and support functions, enhancing client and team experience, representing company culture.

Requirements

1-3 years administrative experience
Strong organization skills
Proficiency in Microsoft Office
Ability to lift 25 lbs
In-office, full-time position

Qualifications

High school diploma or GED
Excellent interpersonal skills
Polished professional demeanor
Can-do attitude
Commitment to employee experience

Full job description

Ready to make a meaningful impact?

At Brighton Jones, we’re a purpose-driven, client-focused team committed to helping individuals live richer lives. As one of the largest RIAs in the nation, we’ve built a culture of continuous growth, collaboration, and community—recognized with 15 consecutive “Best Places to Work” awards including Inc.com’s 2025 list, as well as national honors for community impact.

We lead the industry in aligning wealth, passion, and purpose to help our clients thrive. With over $30 billion in assets under advisement, 300+ teammates nationwide, and a dynamic, team-based approach, we’re growing fast—and we’re looking for driven, curious individuals to join our #OneTeam.

Are you infectiously positive, personable, and proactive? Do you excel in working in a fast-paced, dynamic environment and problem solving on the fly? Do you obsess over organization, cleanliness, and getting things done quickly and efficiently?

Based at our front desk, you play a pivotal role in welcoming all new faces into our company – clients, candidates, and new employees. The Office Experience Coordinator has a huge role within our Scottsdale team and is the very first person a client, candidate or vendor encounter when arriving into our office. You find creative ways to enhance the client and candidate experience and the in-office environment. This role is important to represent our culture, brand and service offerings for our colleagues, clients, and community.

Take ourValues in Action Self-Assessmentto see how our values align!

Your Role - Director of First Impressions

Anticipate, delight, and personalize each guest’s experience in our space from the moment they arrive; notify the Brighton Jones team and offer refreshments.
Office aesthetic execution; ensure the workplace is organized, tidy, and well-decorated including conference rooms, kitchen, and other common spaces.
Answer, screen and forward all incoming phone calls.
Process all incoming deliveries, distribute mail to the appropriate personnel, and ensure outgoing packages are delivered.
Monitor and facilitate the use of conference rooms and manage scheduling conflicts.
Organize local vendors including cleaning service, pest control, HVAC, etc.
Support internal and external events in our space by prepping the space and ensuring physical and logistical needs are met from the host such as ordering supplies or catering.

Your Role - Admin & Vendor Support

Provide support to Growth & Operations role; calendaring, execution of prospect/client/employee experiences, gifts, events, and special projects to drive growth and to keep clients and employees.
Provide support to Senior Lead Advisor; expense reporting, calendaring, vendor management, travel arrangements, etc.
Assist with ad-hoc tasks including shipping, printing, courier scheduling, scanning and large order purchases.
Issue building security items such as pedestal keys and access cards.
Own the supply lifecycle; inventory and purchase supplies for the office; organize and stock.
Maintain the optimal function of our space and equipment, including technology. Coordinate repairs and service calls as necessary.
Coordinate and project manage space changes such as employee desk moves or space rearrangement.

Your Experience

One to three years of general administrative experience preferred.
Undergraduate degree desired. High school diploma, completed GED, or equivalent required.
A commitment to delivering an award-winning employee experience.
Strong organization and problem solving skills.
A “can-do” attitude, nothing is too large or too small, and the ability to work effectively under pressure.
Exceptional interpersonal skills demonstrated through collaboration with colleagues and thoughtful, compassionate communication.
Polished and professional presentation and demeanor.
Proficiency in Microsoft Office (Word, Excel, Outlook) required.
Desire and ability to learn other position-related systems on the job.
Ability to lift at least 25lbs.
This role is an in-office, full-time, and non-exempt position. We are a work from office culture with lots of flexibility.
Hours are Monday through Friday - 8:00 am - 5:00 pm Scottsdale time. We are a work from office culture with lots of flexibility.

Compensation:

Pay: Competitive hourly rate.

Ownership & Financial Wellbeing

Fully paid medical, dental, and vision coverage for employees

401(k) with 100% match up to 3% of annual compensation

Equity ownership opportunities for every employee

New Business Incentive Program

Generous employee referral bonus

Cell phone data reimbursement

Financial planning services discount for employees and immediate family members

Time & Flexibility

Minimum 3 weeks PTO starting Day 1

Winter Break, Summer Friday flex-days, and 10 paid holidays

Unlimited Volunteer Time Off plus company grant matching

Heavily subsidized transit

Growth & Development

100% reimbursement for required training, certifications, licensing, and dues

Personal career development plans

Richer Life Business Partner (coaching for all employees)

Mindful Emotional & Social Intelligence training

Annual professional & personal wellbeing stipend

Connection & Community

Quarterly team-building events

Regular social events

Employee-led book clubs, committees, and affinity groups

Family & Milestones

Paid Parental leave (13 weeks for birthing parent and 6 weeks for non-birthing parent)

Adoption benefits

Anniversary milestone celebrations, including a 3-month paid sabbatical at 10 years

Visa Sponsorship:Please note, we are unable to provide visa sponsorship for the position offered. Accordingly, we are unable to hire individuals who require, or will require, employment visa sponsorship either now or in the future.

We are committed to building a business where all of our team members genuinely love where they work and are empowered to reach their full potential. We do this by building authentic relationships with one another, learning and growing continuously together, working hard while having lots of fun, and giving back to our community.

Brighton Jones is a team founded on equity and respect, and we’re on a mission to help each other, our clients, and global community thrive. We actively foster a compassionate and inclusive culture and are committed to creating a diverse #OneTeam where teammates can show up authentically.

To the right individual, we offer very competitive compensation, a robust benefits package, an award-winning culture, and rewarding career growth.

Brighton Jones provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status, or caste. In addition to federal law requirements, Brighton Jones complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has offices. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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