Administrative Assistant

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Position Title:

Administrative Assistant

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant II

Position Summary:

The University of Wisconsin-Platteville is seeking an Administrative Assistant to join the Student Success Center department. This position provides administrative support for Multicultural Student Center and International Programs (Education Abroad), with approximately 50% of the position dedicated to supporting each area.

Serving as the primary point of contact for the office, the Administrative Assistant provides exceptional customer service and makes appropriate referrals in response to inquiries. This position responds to walk-ins, telephone, and written inquiries from students, staff, parents, other members of the university community. Additionally, this position manages departmental communications, including email correspondence, office newsletters, and maintaining the department's website.

This is a full-time, benefit and paid-leave eligible position with a wage of $19.00 per hour.

Key Job Responsibilities:

• Send, receive, copy, and distribute communications to the appropriate entities according to established policies and procedures under general supervision.
• Collect, analyze, and prepare various communication materials from established sources utilizing technology mediums.
• Schedule appointments for staff and maintain staff office hours.
• Maintain department spaces including computer labs, lounges, and the Multifaith Space; order supplies as necessary for the various departments.
• Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations.
• Assist with departmental deposits and transfers, monitor accounts, and assist with purchasing, budgeting, and record-keeping processes as necessary while observing UW policies and procedures for spending departmental monies and maintaining records.
• Support staff with campus-wide events by creating brochures, notices, and other materials. Handle event logistics such as reservations, speaker arrangements, refreshments, and accommodations, as well as producing invitations, nametags, and certificates.
• Work with student employees by assisting with completion of required documents, providing guidance on timekeeping processes, and assisting staff in understanding the compliance and regulations aspects of student employees.
• Maintain established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
• Provide administrative coordination and support for Education Abroad programming, including short-term faculty-led (STFL) experiences; serve as a resource for students exploring education abroad opportunities, including classroom visits and representing study abroad at service fairs; and assist returning students with study abroad transfer credit processing and posting.

Required Qualifications:

• High School Diploma/GED.
• Minimum of one year experience working as an office assistant.
• Strong written and verbal communication skills, along with excellent customer service abilities.
• Proficiency in Microsoft Office Suite and general technology skills.
• Demonstrated experience and commitment to working with diverse populations.
• Strong attention to detail and ability to manage multiple tasks, work independently, and collaborate effectively in a team environment.

Why it is great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, offers associate, baccalaureate, and master’s degree programs in a broad spectrum of disciplines including: science, technology, engineering, and mathematics; criminal justice; education; business; agriculture; and liberal arts. The Platteville campus is located in Southwest Wisconsin's largest community, which has a rich history rooted in mining —particularly lead mining —dating back to the early 19th century. The region offers excellent school systems, high-quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville serves as a cultural and educational center for the Tri-State region of Illinois, Iowa, and Wisconsin.

Application Deadline:

To ensure full consideration, applications must be received by October 9, 2026. Applications will be accepted until the position has been filled.

The following documents are required for applicant consideration:

• Letter of application (cover letter) addressing all required qualifications.
• A current resume.
  

Legal Notices and Important Information: 

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

 

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices.

 

The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

 

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

 

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Required Postings:

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