We are seeking a detail-oriented and proactive Accounting Coordinator to support a variety of accounting, banking, payment processing, and administrative functions. This role offers an excellent opportunity for an organized professional who enjoys working in a collaborative environment while maintaining accuracy and efficiency in financial and operational processes.

This is a 32-hour-per-week hybrid position requiring one in-office day each week on Tuesdays. The assignment is expected to run through the end of the year, with the possibility of transitioning into a permanent full-time role based on business needs and performance. Please see below:

Cash Management & Banking

• Process bank deposits and route supporting documentation to appropriate team members
• Download and maintain bank and investment statements
• Process Positive Pay files to support fraud prevention controls
• Pick up and process district-issued checks
• Review and manage check inventory levels

Disbursements & Payment Processing

• Print, assemble, and mail outgoing checks through USPS with required documentation
• Process special mailings, including tax documents and state filings, while maintaining tracking logs
• Record payments in the eligibility system
• Download and review daily vendor claims reports
• Update and maintain monthly vendor reporting

Mail & Document Management

• Scan and process incoming mail
• Organize, scan, and file documentation for multiple team members
• Maintain accurate electronic and physical filing systems
• Support document retention and records management requirements

Administrative & Audit Support

• Assist with audit preparation and administrative workflows
• Ensure documentation is complete, accurate, and readily accessible for internal and external reviews
• Support ongoing departmental initiatives and special projects as needed

Preferred:

• Knowledge of basic accounting principles and office procedures
• Strong organizational and time-management skills
• Detail-oriented with a high degree of accuracy
• Ability to work independently and manage multiple priorities
• Strong problem-solving skills and initiative
• Proficiency with Microsoft Office, including Excel and Outlook
• Excellent written and verbal communication skills