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Office Coordinator - Network Office

Equitas Academy Charter Schools

Equitas Academy Charter Schoolsequitasacademycharterschools.com

Office Coordinator - Network Office

Posted 1 week ago

About the job

Equitas Academy is committed to diversity and provides a supportive environment. The Office Coordinator role supports office operations, events, and admin tasks to ensure smooth daily functioning.

Requirements

  • Excellent communication skills
  • Strong organizational skills
  • Proficiency in Microsoft Office
  • Ability to manage multiple projects
  • High School Diploma required

Qualifications

  • Some college preferred
  • Experience in school setting
  • Works well under pressure
  • Fast-paced environment adaptability

Full job description

The Office Coordinator plays a critical role in ensuring the smooth daily functioning of the Network Office. Reporting to the Manager of Development, Communications, External Affairs & Special Projects, the Office Coordinator provides administrative, logistical, and operational support to the Talent, Operations, and Schools teams in the Network Office. This role serves as a key point of contact for visitors, staff, and external partners while helping coordinate meetings, events, and systems in the network office.

Hours: 8:00am – 4:00pm, Monday – Friday

Responsibilities

Network Office Operations 

  • Serve as the primary receptionist for the Network Office, including answering phones, greeting visitors, and managing incoming mail and deliveries

  • Help maintain a welcoming, organized, and professional office environment

  • Coordinate office supply ordering and  inventory management. 

  • Serve as the primary point of contact for vendors, coordinating troubleshooting and resolution of service, equipment, and system issues for the Network Office.

  • Support invoice processing, purchase orders, expense tracking and purchase reconciliation  for Network Office.   

  • Process and submit reimbursements for Chiefs 

  • Support facilities-related requests and coordination 

  • Assist with scheduling shared conference rooms and office spaces

  • Maintain filing systems and organizational records while ensuring confidentiality

  • Translate all written materials that come from the desk of the office of the CEO. 

Administrative Support

  • Provide administrative and logistical support to the Talent, Operations, and Schools teams

  • Coordinate calendars, meetings, travel arrangements, and cross-functional logistics as needed

  • Support with coordinating conference room space and navigating competing needs.  

  • Assist with data entry, document preparation, and maintaining internal databases and systems

Event Coordination & Special Projects

  • Coordinate logistics for network-wide meetings, celebrations, and events

  • Support food orders, room setup, supplies, and technology needs for meetings and trainings

  • Assist with special projects and other duties as assigned


Knowledge, Skills, and Abilities

  • Excellent verbal and written communication skills 

  • Meticulous attention to detail

  • Ability to manage several projects and demands simultaneously

  • Strong technological proficiency in Microsoft Office; comfortable using a Mac and learning new technologies


    • Qualifications and Experience

  • High School Diploma required; some college preferred

  • Experience working in a school setting preferred

  • Demonstrated ability to work well in fast-paced environment, with changing responsibilities



    • Salary and benefits

    This is a full-time position. Competitive hourly wage, starting at $22/hour. Benefits include medical/dental/vision coverage and paid sick and vacation time off.

    Commitment to Diversity 

    Equitas Academy is actively seeking to build a diverse and experienced team of educators. We do not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.


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